privacy notice

This Privacy Notice sets out the basis on which Vier Studio Limited will process personal information provided to us, this information is also referred to as ‘personal data’.

We take our obligations in respect of the privacy of personal data very seriously and we will only process personal information as detailed in this notice, unless we inform you otherwise. In order to ensure that the personal data we hold is accurate and up to date, we request that you inform us of any relevant changes to the personal information we hold about you.

Our core business activity is photography.

 The person responsible for data protection matters within our organisation is Dean Govier, Director and can be contacted here; dean@vierstudio.co.uk

If you do not wish us to process personal data in accordance with this policy, then please do not provide it to us,  Please refer to Section 4 ’Your rights‘, in respect of data that we already hold.

Section 1: This section applies to individuals wishing to use our services:

The personal data we collect or recieve includes the following as applicable:

  • Name
  • Address
  • Email and other contact details
  • Bank details
  • Your marketing preferences

How we will use your personal data:

The processing of your personal information may include:

  • Collecting and storing your personal data, whether in manual or electronic files
  • Notifying you of potential offers
  • Retaining a record of our dealings
  • Establishing quality, training and compliance with our obligations and best practice
  • For the purposes of backing up information on our computer systems

Why we process your personal data:

  1. Entering into and performing a contract with you:

In order to provide our Photography Services we may enter into a contract with you. In order to enter into a contract we will need certain information, for example your name and address. A contract will also contain obligations on both your part and our part and we shall process your data as is necessary for the purpose of those obligations.

  1. Our legitimate interests (carrying on the commercial activity of Photography Services):

In providing our Photography Services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:

  • Retaining records of our dealings and transactions and where applicable, use such records for the purposes of:
  • establishing compliance with contractual obligations with Clients or suppliers
  • addressing any query or dispute that may arise including establishing, exercising or defending any legal claims
  • protecting our reputation
  • maintaining a back up of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach
  • evaluating quality and compliance including compliance with this Privacy Notice
  • determining staff training and system requirements
  • Using your personal data to:
  • collate market information or trends
  • source potential opportunities or roles as part of our Photography Services

This means that for our commercial viability and to pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for these purposes.

  1. Consent to our processing of your data:

We may process your personal data on the basis that you have consented to us doing so for a specific purpose.

You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

Automated decisions

We do not use any automated decision making software

How we will use your personal data:

We will process your personal data in the context of our dealings with the third party for whom you work and as part of our Photography Services. Processing may include:

  • Collecting and storing your personal data, whether in manual or electronic files
  • Using the data to communicate with you
  • Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Photography Services
  • Actions necessary to further any obligation on us pursuant to a contract between ourselves and the third party you work for
  • Collating market or sector specific information and providing the same to our clients
  • Retaining records of our dealings with you and the organisation whom you represent
  • Establishing quality, training and compliance with our obligations and best practice

Why we process your personal data:

We are required to comply with statutory and regulatory obligations relating to business generally, for example tax, bribery and fraud/crime prevention legislation, and co-operating with regulatory authorities such as HMRC.

  1. Our legitimate interests (carrying on the commercial activity of Photography Services):

In providing our Photography Services, we will carry out some processing of personal data  which is necessary for the purpose of our legitimate interests, which include:

  • Using your personal data:
  • to contact you regarding our Photography  Services
  • to collate market information or trends including providing analysis to potential or actual Clients
  • as otherwise necessary to provide our Photography Services and/or to meet our obligations towards either the party whom you represent, or other Clients or suppliers
  • to personalise your experience and our offering, whether via our website or otherwise
  • Retaining records of our dealings and transactions and where applicable, use such records for the purposes of:
  • establishing compliance with contractual obligations with Clients or suppliers
  • addressing any query or dispute that may arise including establishing, exercising or defending any legal claims
  • protecting our reputation
  • maintaining a back up of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach
  • evaluating quality and compliance including compliance with this Privacy Notice
  • determining staff training and system requirements

For our commercial viability and to pursue these legitimate interests, we may continue to process your personal information for as long as we consider reasonably appropriate for these purposes.

  1. Consent

We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you have provided your contact details in order that we may use these to provide you with details of our services you may have consented to our processing of the data for that purpose. In other cases you may have provided your written or verbal consent to the use of your data for a specific reason, for example references.

You may withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations.  Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

  • Insurers

Section 3: This section applies to all personal data

Transfer of data to other jurisdictions

In the course of the provision of our Photography Services we may transfer data to countries or international organisations outside of the EEA. Details relating to specific countries or organisations are available on request from Dean Govier, Director.

If you do not wish to provide us with necessary data

There may be circumstances where we require you to provide data which is necessary in order for us to meet statutory or contractual obligations, or perform our Photography Services. If you do not wish to provide us with information we request then please notify us. However, please be aware that as a result we may be unable to provide you or the party who you represent with a Photography Service, and in some cases may result in a breach of the contract we have with you or a third party you represent.

In the event  of a sale, merger, liquidation, receivership or the transfer of all or part of our assets to a third party, we may need to transfer your information to a third party. Any transfer will be subject to the agreement of the third party to this Privacy Notice and any processing being only in accordance with this Privacy Notice.

Data Security and Confidentiality

It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are secure and not accessible to unauthorised third parties in line with contemporary practice.

Cookies

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website, which enables the website to tailor its offerings to your preferences when you visit it.

We use cookies.

Retaining your data

In most circumstances your data will not be retained for more than 6 years from the last point at which we provided any services or otherwise engaged with you and it is our policy to only store your personal  data for as long as is reasonably necessary for us to comply with our legal obligations and for our legitimate business interests.  However, we may retain data for longer than a 6 year period where we have a legal or contractual obligation to do so, or we form the view that there is otherwise a continued basis to do so. If however you believe that we should delete your personal data at an earlier date, please inform us in writing of your reasons.  Please see Section 4 ‘Your Rights’ below.

Changes to this Privacy Notice

This Privacy Notice is regularly reviewed and may be updated from time to time to reflect changes in our business, or legal or commercial practice.  Where an update is relevant to our processing of your data, we shall notify you of the same. Section 4: Your rights

We take the protection of your personal data very seriously and it is important that you know your rights within that context, which include rights to:

  • Request a copy of the personal data that we hold
  • Object to our processing of your data where that processing is based upon legitimate interest and there are no compelling grounds for the continued processing of that data
  • Request that we restrict processing of your data in certain circumstances
  • Request that data is erased where the continued use of that data cannot be justified
  • Object to any decision, which significantly affects you, being taken solely by a computer or via another automated process
  • Withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations
  • Request that inaccurate or incomplete data is rectified
  • Request that data provided directly by you and processed by automated means is transferred to you or another controller; this right only being applicable where our processing of your data is based either on your consent or in performance of a contract
  • Make a complaint to the Information Commissioner’s Office Request that direct marketing by us to you is stopped

Please note that should you exercise your right to request that we erase data or cease any processing activity, we may retain a record of this request and the action taken in order to both evidence our compliance, and to take steps to minimise the prospect of any data being processed in the future should it be received again from a third party source.

If you have any questions concerning your rights or should you wish to exercise any of these rights please contact Dean Govier, Director at dean@vierstudio.com

Complaints

If you are dissatisfied about any aspect of the way in which your data is processed you may, in the first instance refer the matter to Dean Govier, Director at dean@vierstudio.com